Department of Neurology
Uniformed Services University of the Health Sciences
Department of Neurology
4301 Jones Bridge Road, C1094
Bethesda, Maryland 20814-4799
Phone: (301) 295-3643
Fax: (301) 295-0620
Appointment, Promotion and Tenure- Department SOP
Detailed information concerning appointments, promotions and tenure are covered in the section on Appointments, Promotion and Tenure of the USUHS Instruction 1100 in the USU Faculty Handbook.
Promotions are determined by the university Committee on Appointments, Promotions and Tenure (CAPT committee). The CAPT committee meets about 6 weeks before the quarterly meetings of the Board of Regents. Application packets must be submitted about 3 weeks before the CAPT meeting. Promotion packets must be in proper order and format for a favorable result. There are some common errors in preparing promotion packets.
The CAPT committee reviews the recommendations of the Department Chair and departmental search/review committee for appointments to Associate Professor or Professor to determine whether the academic rank requested by the department meets USUHS SOM criteria. Promotions are reviewed first by the department promotion committee. Promotion recommendations are forwarded to the Chair. With the concurrence of the Chair, a promotion packet is prepared and forwarded to the CAPT committee.
There are two tracks and 4 pathways for promotion in the Department of Neurology. The two tracks are tenure eligible and tenure ineligible and the pathways are clinician-investigator, clinician-educator, research, and educator. There are two types of academic titles that reflect faculty standing: modified and unmodified. Tenure-eligible faculty hold unmodified titles; tenure-ineligible faculty may hold a modified or unmodified title depending on the particulars. There are four academic titles: Instructor, Assistant Professor, Associate Professor, and Professor.
The tenure-eligible track is restricted to full-time civilian faculty. Eligibility for the tenure-eligible track is based on specific SOM criteria and needs. Appointments and appointment renewal in the tenure-eligible track prior to the award of tenure are probationary. Details regarding the probationary period are covered in the 1100 document. In brief, during the probationary period the faculty member must qualify for tenure. The maximum probationary period is three years for Associate Professors and six years for Assistant professors. If tenure is not awarded at the end of the probationary period, the faculty member cannot retain the appointment. Tenure is ultimately awarded by the USUHS President based on the recommendations of the CAPT committee, the Dean of the SOM, and the Board of Regents.
The tenure-ineligible track applies to all uniformed service faculty members and civilian faculty not specifically in the tenure-eligible track.
Billeted uniformed faculty appointments are described in the 1100 document. Non-billeted uniformed faculty appointments are in force during the time that faculty members contribute to the teaching, research, and service activities of the Department of Neurology and the SOM.
Based on departmental needs, the criteria presented in the 1100 document instruction, and with the concurrence of the faculty member, the department chair may assign a tenure-ineligible track faculty member to one of four specialized pathways for academic advancement: the Clinician-Educator Pathway, Clinician-Investigator Pathway, Research Pathway or Educator pathway. Full time billeted faculty recruited to engage primarily in teaching and other educational activities will be assigned to the Educator Pathway. Tenure-ineligible track faculty not assigned to a pathway will be evaluated for appointment and promotion based on the same criteria for comparable academic ranks within the tenure-eligible track.
The academic titles are Instructor, Assistant Professor, Associate Professor, and Professor; the title may be unmodified or modified. Unmodified titles are used for all tenure-eligible faculty. Unmodified titles for tenure-ineligible faculty (clinician educator or investigator pathways), civilian or uniformed, billeted or non-billeted, are reserved for faculty at USUHS or an affiliated institution who have a track record of major and consistent contributions to medical science.
The modified professorial titles are Research, Adjunct, Distinguished, Visiting and Emeritus. These titles are used for faculty in the tenure-ineligible track.
The definitions and criteria of scholarly achievement are outlined in detail in Attachment 2 of the 1100 document. Four types of scholarship are recognized: scholarship of discovery, scholarship of integration, scholarship of teaching and scholarship of application.
Scholarly activity is reviewed by the peers of the candidate. Dissemination of the results of scholarly activities may include: original manuscripts, review articles, case reports, books, and book chapters, field manuals, clinical practice guidelines, patent applications, institutional utilization of educational and curricular materials, presentations at meetings, writing educational or testing materials and other activities.
The Scholarship of Teaching is a core faculty responsibility. Three levels of teaching are recognized: individual classroom and departmental contributions, university as a whole, and contributions beyond the parent institution. See Attachment 2, Criteria for evaluation of scholarly activities, and specifically section 7.3.1 of Attachment 2 (Appointments, Promotion, and Tenure of Faculty) of the 1100 document for further details.
Professional service activities may be considered evidence of the scholarship of application. Clinical activities are an essential component for faculty who deliver patient care and teach in the clinical environment. The department recognizes that clinical teaching requires involvement in patient care, and clinical activities related to teaching will be given appropriate consideration in the consideration for academic promotion. Institutional citizenship describes involvement in institutional operations. See Criteria for Evaluating Scholarly Activities for elaboration.
The policies and procedures for making academic appointments are covered in Section 8 of the 1100 document. Appointments to Instructor and Assistant Professor are made by the Dean, without CAPT review, based on the recommendations of the Department Chair following departmental review. The Chair specifies in the appointment request the track and, if appropriate, the pathway for the candidate.
The procedure for appointment to Professor and Associate Professor begins with the departmental search/review committee, consisting of at least three faculty members; Professors review candidates for Professor, and Professors and Associate Professors review candidates for Associate Professor. All full time billeted department faculty with ranks equivalent to or higher than the rank sought by the candidate are notified of proposed appointments and may comment in writing.
The Departmental promotion committee makes a recommendation to the Chair. If the recommendation of the committee is approved by the Chair, the promotion packet is forwarded to the CAPT. A number of documents make up the promotion packet. These include a complete curriculum vitae, letters of recommendation, a description of the departmental promotion committee procedures and recommendations, and a cover letter from that specifies the track and, if appropriate, the pathway for the candidate. The USUHS President, Dr. Charles Rice, has provided a sample CV. The CAPT recommends 4-5 letters for Associate Professor and 6-7 for full Professor packets. See Section 10 (Procedures for preparation of appointments, promotion and tenure documents) of the 1100 document for details.
The CAPT reviews the packet and takes one of three actions. It may defer consideration pending additional information, recommend approval or recommend disapproval of the appointment. If the CAPT recommends approval and the Dean concurs, the recommendation is sent to the Board of Regents for consideration and then to the USUHS President for approval. After Presidential approval, the Division of Human Resources, in consultation with the Department Chair, offers appointment to the candidate.
The candidate must take responsibility for preparation of several vital items of the promotion packet. See the Candidate to do list for details.